iAIMS
OPERATION
Document management, often referred to as Document Management Systems (DMS), is the use of a computer system and software to store, manage and track electronic documents and electronic images of paper based information captured through the use of a document scanner.According to ISO 12651-2, a document is "recorded information or object which can be treated as a unit.
Document management systems commonly provide storage, versioning, metadata, security, indexing and retrieval capabilities.
iAIMS Key parameters for Document Management & Control :
Metadata is typically stored for each document.
Many document management systems attempt to integrate document management directly into other applications, so that users may retrieve existing documents directly from the document management system repository, make changes, and save the changed document back to the repository as a new version, all without leaving the application.
Capture primarily involves accepting and processing images of paper documents from scanners or multifunction printers.
Visual validation registration system and important data. E.g. document failures, missing signatures, misspelled names, this can be printed on paper documents or images on paper.
Indexing stand for keeping track of unique document identifiers.
Store electronic documents, also includes for migration of the documents from one storage media to another, Sequence management & retention period.
Retrieve the electronic documents from the storage/Libraries/Repository.
Intelligent Master document distribution matrix for client & vendors.
Document security is vital in many document management applications & document control activities.
Versioning is useful for documents that change over time and require updating, but it may be necessary to go back to or reference a previous copy.
Searching finds documents and folders using template attributes or full text search. Documents can be searched using various attributes and document content.
